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Director of Administration - RISN & Pediatrics (SOM

Company: Rowan University
Location: Stratford
Posted on: February 13, 2021

Job Description:

Welcome to Rowan University's Career Site Rowan University is a Carnegie-classified Doctoral University (Moderate Research Activity) with approximately 19,000 students. Its main campus is located in Glassboro, N.J., 20 miles southeast of Philadelphia, with additional campuses in Camden and Stratford. The University comprises seven academic colleges and five schools-the William G. Rohrer College of Business; the Henry M. Rowan College of Engineering; the Ric Edelman College of Communication & Creative Arts, the Colleges of Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics; the Cooper Medical School of Rowan University; the Rowan University School of Osteopathic Medicine; the Graduate School of Biomedical Sciences; the School of Health Professions; and the School of Earth and Environment-with an Honors College that spans across disciplines. Rowan is one of two public universities in the country to offer M.D. and D.O. medical degree programs. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. Rowan has been recognized as one of the top 90 public research universities and the 7th fastest growing research institution in the nation. Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities. To request reasonable accommodation, contact Christy Mroz,--Administrative Assistant,--OEE@rowan.edu , 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply.-- If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506. The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety. All positions are contingent upon budget appropriations.-- Director of Administration - RISN & Pediatrics (SOM) Apply now Job no: 494927
Work type: Regular full time
Location: Stratford, New Jersey
Categories: Managerial
SUMMARY: Provides administrative and operational support for RISN Center & Pediatrics Department and the Chairs. Plans, organizes, coordinates and directs day-to-day operations and functions related to the operation of the educational, clinical, research and administrative functions and programs conducted in the department. Supervises clerical, technical, and professional staff. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Financial and Operational Serves in the role of management advisor to the Chairpersons for RISN Center & Department of Pediatrics. Provides guidance on revenue and cost projections for department operations to the Chief Financial Officer and Budget Office of the school to assist them in budget preparation and re vision. Analyzes operating budgets to ensure that all appropriate expenses are included. Executes departmental budgets as approved by the Chair, Director and CFO. Manages and monitors budges and financial activities, and maintains records of fiscal expenditures. Advises department Chairs on matters pertaining to purchasing of supplies and equipment. Approves requests for purchases and assures they meet with University Procurement Policies and budgetary guidelines. Assists the Chairs in the preparation of short-term and long-term operational and financial plans based on the Strategic Plan of the Departments, School and University. In coordination with the Associate Dean for Clinical Affairs, Executive Director Faculty Practice Plan, COO, CFO, and their staffs, implements standardized best operational practices within the department/institute; supervises, controls and manages the IDX patient accounting system, including scheduling, billing, cashiering and collection; and coordinates information technology and electronic health record systems at the departmental level. Maintains appropriate liaison with the Dean's Office, Rowan Medicine Business Office, Grants Office, etc., maintaining specialized knowledge relevant to RISN Center & Pediatrics and related billing procedures. Monitors the integrity and continuity of the billing system in order to maximize revenue. Ensures compliance with relevant laws, regulations policies and procedures. Coordinates departmental clinical programs. Works with Chairs, Associate Dean for Clinical Affairs and Executive Director, Faculty Practice Plan to implement best practices and provide data for school's quality management program, utilizing the electronic health system and other sources. Reviews revenue cycle performance on a monthly basis and identifies issues and concerns that affect that performance. Provider productivity (charges and visits). Responsible for all aspects of Payroll and Accounts Payable for the department(s). Review monthly grant expenditures. Responsible for handling any patient complaints, ensuring that the patient experience is a positive one. Access to care (managing master schedules) and ensuring schedules are adequate to support patient demand. Planning and Business Development Assists the Chairs in the execution of strategies, including establishing partnerships and business relationships, to market products and services. Collaborates with internal departments, such as other clinical departments and marketing, and external partners and affiliates, including affiliated hospitals, in the development and implementation of programs. Assists in negotiations and provides terms and proposed Fair Market Value (FMV) analyses for contracts and/or agreements with other institutions. Works with the Dean's Office to administer contracts with partner institutions. Maintains client relations and ensures fulfillment of contract terms. Assists in the preparation, development and management of grants. Human Resources Support Provides support to the Chairs in faculty recruitment and coordinates offer, hire, and onboarding processes with school's Faculty Affairs office, Managed Care and other departments as needed. Advises Chair on faculty productivity and compensation, working in collaboration with Director, Financial Decision Support. Supervises the activities of the staff of the departments. Develops position descriptions as necessary for professional and support personnel. Recommends the hiring, firing, promoting, demoting, performance evaluations, merit increases, transfers and/or disciplining of employees and other personnel actions in accordance with university policies and procedures. Conducts performance evaluations. Interacts with the Department of Human Resources regarding staff personnel matters, and with the Faculty Affairs Office regarding faculty personnel issues. Plans and schedules the work for the department to make maximum effective utilization of employees, equipment and material within budgetary requirements. Prepares master schedules ensuring adequate staff coverage in all areas. Arranges for temporary personnel as needed. Oversees time and attendance records, including payroll records. Schedules vacation and leave time for department staff. Provides internal management and consultative services to departmental staff and faculty. Counsels staff members on job related problems. Departmental Policies and Procedures Investigates problems, acts to resolve them when possible, and reports findings and recommendations to Chairperson. Develops and submits administrative plans and develops implementation and control procedures that will ensure efficient and effective delivery of administrative and clinical services. Recommends initiates and implements new or revised departmental policies and procedures. General Attends and participates in meetings and conferences regarding departmental activities within the RowanSOM structure. Represents the departments on School and University committees and project teams as assigned. Serves as a resource and provides guidance to departmental members. Supports the University's goal on workplace diversity and EEO goals and objectives concerning employment and promotional opportunities. Understands and adheres to Rowan's compliance standards as they appear in the RowanSOM Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Keeps abreast of all pertinent Federal, State and University regulation, laws and policies as they presently exist and as they change or are modified. Ensures that the staff are trained and evaluated on their knowledge of and adherence to compliance policies and procedures specific to their jobs. Performs other related duties as assigned. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: Bachelor's Degree from an accredited college or university and five (5) years relevant professional experience with responsibilities in a government agency, university setting or major healthcare organization. Note - Related professional experience may be substituted in place of the degree requirement on a year-for-year basis, therefore to qualify under this substitution, applicants must possess at least nine (9) years of related professional experience. Master's Degree preferred in Business, Hospital/Healthcare Administration, or related field. Specific experience with Multi-Department practice environments is preferred. Supervisory experience required. Knowledge of review, analysis and evaluation of budgets, as well as organization and administrative practices required. Familiarity with medical terminology, IDX billing and revenue collection, Medicare and Medicaid regulations preferred. Candidates must be proficient with Microsoft Office products. Outstanding human relations and leadership skills, and the ability to function in a team environment required. Knowledge of how to accomplish superior performance in a unionized environment is preferred. Note: Only completed, online applications submitted on or before the deadline will be considered. Advertised: Jan 27 2021 Eastern Standard Time
Applications close: Feb 25 2021 11:55 PM Eastern Standard Time Nondiscrimination at Rowan University: Pursuant to--Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education or to the University's Associate Vice President and Title IX Coordinator: Monise Princilus, Ed.S. , Associate Vice President and Title IX Coordinator, Division of Diversity, Equity and Inclusion, Office of Student Equity & Compliance, Rowan University, Savitz Hall, Suite 203, 201 Mullica Hill Rd, Glassboro, NJ 08028, princilus@rowan.edu , 856-256-5440-- For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here .

Keywords: Rowan University, Stratford , Director of Administration - RISN & Pediatrics (SOM, Accounting, Auditing , Stratford, Connecticut

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