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Senior Administrative Assistant

Company: Lockheed Martin
Location: Stratford
Posted on: November 12, 2021

Job Description:

Job ID: 570875BR

Date posted: Oct. 04, 2021

Locations: Stratford, Connecticut
COVID-19 continues to significantly impact our employees, families and communities. With employee health and safety as our top priority, and as a federal contractor, Lockheed Martin is taking action to address the increased risk and uncertainty COVID variants pose in the workplace and ensuring we meet our commitments to national security.

As directed by Executive Order 14042: Ensuring Adequate COVID Safety Protocols for Federal Contractors, effective December 8, 2021, Lockheed Martin will require all newly hired employees, in the United States, must be fully vaccinated before their start date.
Description:At Lockheed Martin, we are passionate about innovation and integrity. We believe that by applying the highest standards of business ethics and forward-thinking, everything is within our capacity - and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training, education and background.

Do you want to be part of an environment that encourages and supports employees to think big, perform with quality and build incredible products? We provide the resources, encouragement, and focus - if you have the resourcefulness and courage to work hard, then we want to build a better tomorrow with you. Come and experience your future!

Benefits: In addition to the responsibilities highlighted above we offer extensive benefits to include competitive 401k, insurance and a new 4/10 schedule. We remain an equal opportunity company.

Selected candidate will be responsible for providing senior administrative assistant support to multiple directors and senior managers for our integrated engineering organizations in our Sikorsky office located in Stratford, CT. Candidate should possess a high level of administrative assistant experience including calendar management, independent decision making, proactive responses to tasks and projects and excellent interpersonal skills including effective communication skills. Advanced level experience required with Microsoft Office Suite, particularly focused on Outlook, PowerPoint, Word and Excel. SharePoint, Concur, Zoom and BOX experience a plus.

The position will perform a variety of administrative duties and other office management tasks, to include:
-Calendar management. Ensure director level calendars are updated and accurate. Proactively manage and deconflict schedules for smooth workflow.
-Provide prompt follow-up to meeting requests and correspondence.
-Respond quickly to changes to meetings and logistics, effectively to all parties.
-Work closely with staff assistants across LM to schedule meetings and coordinate communication between leaders.
-Prepare meeting materials for leadership team in advance of meetings.
-Organize travel and plan itineraries for domestic and international travel.
-Prepare accurate expense reports in timely manner for Directors and others as assigned.
-Prepare, edit and proof correspondence, presentations and reports utilizing MS Office suite.
-Attend, collect and distribute staff meeting minutes for directors.
-Able to maintain confidentiality of projects and assignments as necessary.
Basic Qualifications:
The successful candidate will exercise discretion and sound judgment, relieving the Directors and other leaders of details not requiring their involvement.
-Prior experience supporting director and senior level management
-Proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook, and knowledge of how to effectively integrate with compatible services (e.g. iPhone)
-Experience with and ability to set up SharePoint sites or BOX for maintaining & retention of metrics, data and presentations.
-Extensive experience with making/changing travel and meeting arrangements both domestic and international
-Extensive experience with preparing and submitting expense reports
-Ability to manage multiple tasks simultaneously, and quickly adjust to changing priorities
-Exceptional communication skills, verbal and written
-Exceptional interpersonal skills and demonstrated ability to deal with executive level contacts both within and outside of the company
-Ability to maintain confidentiality
-Attention to detail is key to success of this position
-Effective organizational and decision-making skills
-Ability to form and sustain effective working relationships amongst all levels of personnel
Desired Skills:
-Advanced experience with Microsoft Office Suite, with particular focus on Outlook, PowerPoint, Excel, & Word
-Domestic and International travel arrangement experience
-Demonstrated flexibility
-Proficient in handling competing priorities and/or requests
-Event/business meeting planning
-Quick learner on new systems (i.e. BOX, Confluence, Tableau)
-Adapts to new environment with successful results
Other Important Information You Should Know

Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.

Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Schedule for this Position: 4x10 hour day, 3 days off per week

Clearance Level: None

Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They're dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.

As a leading technology innovation company, Lockheed Martin's vast team works with partners around the world to bring proven performance to our customers' toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.

Experience Level: Hourly/Non-Exempt

Business Unit: RMS

Relocation Available: No

Career Area: Administrative

Type: Full-Time

Shift: First

Keywords: Lockheed Martin, Stratford , Senior Administrative Assistant, Administration, Clerical , Stratford, Connecticut

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