Construction Project Coordinator
Company: CBRE
Location: Stratford
Posted on: January 26, 2023
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Job Description:
Construction Project CoordinatorJob
ID92578Posted28-Oct-2022Service lineGWS SegmentRole
typeFull-timeAreas of InterestConstruction, Design, Development,
Project ManagementLocation(s)Ansonia - Connecticut - United States
of America, Bridgeport - Connecticut - United States of America,
Cheshire - Connecticut - United States of America, Darien -
Connecticut - United States of America, East Haven - Connecticut -
United States of America, East Norwalk - Connecticut - United
States of America, Fairfield - Connecticut - United States of
America, Greenwich - Connecticut - United States of America, Hamden
- Connecticut - United States of America, Meriden - Connecticut -
United States of America, Milford - Connecticut - United States of
America, Mount Kisco - New York - United States of America,
Naugatuck - Connecticut - United States of America, New Haven -
Connecticut - United States of America, North Haven - Connecticut -
United States of America, Norwalk - Connecticut - United States of
America, Port Chester - New York - United States of America, Rye -
New York - United States of America, Shelton - Connecticut - United
States of America, Stamford - Connecticut - United States of
America, Stratford - Connecticut - United States of America,
Trumbull - Connecticut - United States of America, Waterbury -
Connecticut - United States of America, White Plains - New York -
United States of AmericaCBRE is seeking a Project Coordinator to
support our Project Management teams and Project Management efforts
for various clients throughout CT for our Stamford, CT team.JOB
SUMMARYThe purpose of this position is to provide administrative
support to the Project Management team.ESSENTIAL DUTIES AND
RESPONSIBILITIESOversees and manages project documentation and
coordinates documentation revisions and distributions.Prepares
standard project status reports for project delivery team or work
group, client and management. Reports typically include: status
update, budget, schedule and risk.Coordinates and schedules meeting
and communication plan(s) regarding projects among team and/or
client. Coordinates and obtains vendor quotations for processing.
Coordinates change orders, change directives (CD) and contemplative
change notices (CCN) with consultants and vendors. Contract
administration, including attending tender openings and recording
results, issuing letters of acceptance and regret, updating tender
tracking log, setting up tender opening dates and inviting tender
participants.Enters project information data (i.e. project status
updates, schedule updates, cash flow forecasts) and project
documentation into project management technology tools (software
applications, web-based tools, job cost accounting tools).Processes
documentation for project commitments (i.e. Agreements, Contracts,
Work Authorizations, Purchase Orders).Prepares and reviews invoices
and pay applications for processing in accordance with compliance
requirements as per established governance of clients.Acts as a
point of contact for escalated matters among the team.Assists in
project close-out procedures for all projects including: arranging
archiving of hard copy files; receipts of necessary close
out/turnover documents; compliance with close-out checklist;
coordination of lien searches; receipt of occupancy and closed
building permits and warranty manuals; receipt of As built and CAD
drawings for submission to CAFM; and, collection of required
documents for project audit. Assists Project Manager in maintaining
project metrics for SLA & KPI's.Assists with project administration
deliverables (i.e. meeting minutes; budget tracking; schedule
updates; move management; closeout).Other duties may be
assigned.SUPERVISORY RESPONSIBILITIESNo formal supervisory
responsibilities in this position. May provide informal assistance
such as technical guidance, and/or training to
coworkers.QUALIFICATIONSTo perform this job successfully, an
individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of
the knowledge, skill, and/or ability required.Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions.EDUCATION and EXPERIENCEHigh
School diploma or General Education Degree (GED) required.
Associate's Degree (AA/AS) , College Diploma in Architecture or
Engineering Technology or equivalent preferred. Minimum of one
year(s) of related experience.CERTIFICATES and/or
LICENSESNone.COMMUNICATION SKILLSAbility to comprehend and
interpret instructions, short correspondence, and memos and ask
clarifying questions to ensure understanding. Ability to write
routine reports and correspondence. Ability to respond to common
inquiries or complaints from clients, co-workers, and/or
supervisor. Ability to effectively present information to an
internal department and/or large groups of employees.FINANCIAL
KNOWLEDGERequires basic knowledge of financial terms and
principles. Ability to calculate simple figures such as
percentages.REASONING ABILITYAbility to understand and carry out
general instructions in standard situations. Ability to solve
problems in standard situations. Requires basic analytical
skills.OTHER SKILLS and ABILITIESIntermediate skills with project
management software and Microsoft Office Suite products.Proven
organizational skills. Ability to complete multiple tasks as
assigned.SCOPE OF RESPONSIBILITYDecisions made with general
understanding of procedures and company policies to achieve set
results and deadlines. Errors in judgment may cause short-term
impact to co-workers and supervisor.CBRE is an equal
opportunity/affirmative action employer with a long-standing
commitment to providing equal employment opportunity to all
qualified applicants regardless of race, color, religion, national
origin, sex, sexual orientation, gender identity, pregnancy, age,
citizenship, marital status, disability, veteran status, political
belief, or any other basis protected by applicable law.NOTE: Some,
but not all, of our positions may have an additional requirement to
comply with COVID-19 health and safety protocols, including
COVID-19 vaccination proof and/or rigorous testing. If you have
questions about the requirement(s) for this position, please inform
your Recruiter.CBRE, Inc. is an Equal Opportunity and Affirmative
Action Employer (Women/Minorities/Persons with Disabilities/US
Veterans)
Keywords: CBRE, Stratford , Construction Project Coordinator, Professions , Stratford, Connecticut
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